1-7B-2: DUTIES:
The city recorder shall:
A. Attend meetings of the city council, keep the record of its proceedings, and perform such other duties of a like nature as may be required by the city council.
B. Be responsible for the recording, filing, indexing, making available for public inspection and safekeeping of all proceedings of the city council and other records of the city.
C. Record in full, uniformly and permanently, all ordinances and authenticate the same. The city recorder shall record, in a book used exclusively for that purpose, all ordinances passed by the city council. The city recorder shall give each ordinance a number, if the city council has not already done so. Immediately following each ordinance, or codification of ordinances, the city recorder shall make or cause to be made a certificate stating the date of passage and of the date of publication or posting, as required. The record and memorandum, or a certified copy thereof, shall be prima facie evidence of the contents, passage and publication or posting of the ordinance or codification.
D. Post or publish, as required by law, ordinances and resolutions adopted by the city council, and all legal notices.
E. Supervise all municipal elections in accordance with state law and municipal ordinance and keep and maintain all election records and have custody of all property used in connection therewith, according to law.
F. Countersign all contracts made on behalf of the city and maintain a properly indexed record of all such contracts.
G. Notify the appointing authority of the impending expiration of the term of office of a member of any board or commission, said notice to be given at least thirty (30) days before such expiration.
H. Be the custodian of the official seal of the city.
I. Act as the city records officer to oversee and coordinate records access and management and city archives activities as required by local, state and federal law.
1. As the records officer, the city recorder shall:
a. Make annual reports of records service activities to the city council, as requested:
b. Provide training relative to records management, maintenance and access to the various city departments, as necessary;
c. Establish and maintain an active, continuing program for the economical and efficient management of the city’s records;
d. Submit to the state archivist proposed schedules of records;
e. Cooperate with the state archivist in conducting surveys made by the state archivist;
f. Evaluate all record series that the city uses or creates and report to the state archivist the classification of each record series that is classified;
g. Establish and report, to the state archives, retention schedules for objects that the city determines are not records, but that have historical or evidentiary value; and
h. Designate those record series as required by law and report the designations of its record series to the state archives.
2. As the records officer, the city recorder may:
a. Classify a particular record, record series or information within a record at any time, but is not required to classify a particular record, record series or information until access to the record is requested.
b. Redesignate a record series or reclassify a record, record series or information within a record at any time.
J. Perform such other duties assigned by the city manager.
K. Perform such other duties as are or may be prescribed by state law or the provisions of this code. (Ord. 2002-01-009, 1-17-2002; amd. 2003 Code)