The city engineer shall record and file all drawings and documents pertaining to public lands and improvements. Those made in his or her office shall be placed on record as soon as completed and shall then be open for public inspection, and any person copying the same or taking notes therefrom may do so in pencil only. He or she shall keep the records and files in good condition and turn the same over to his or her successor in office. The city engineer shall allow no alteration, mutilation or changes to be made in any matter of record, and shall be held strictly accountable for the same. (2003 Code)