3-10-6: FEES:
A. Application Fees: Along with the application for a special event permit, the applicant shall be required to pay the following fees:
1. A nonrefundable special event application fee; and
2. A nonrefundable facility use deposit fee, representing ten percent (10%) of the required fee for the location sites as well as any equipment or portable facilities, including city-owned equipment such as but not limited to a temporary stage, structures, chairs or seating, etc.
B. City Cost Recovery Fees: Before a permit is issued, the applicant shall pay the application fees and cost recovery fees as determined by the city based on the application, the applicant’s past event history with the city, and experience with similar events. Extra city services will be provided for special events as determined by the city to be needed to protect the health, safety and welfare of the public. City costs include, but are not limited to, the use of police, fire, park maintenance, power, water, road closures, and cleanup of city facilities before, during, or after the event, and other costs to city directly attributable to the special event.
C. Invoice And Payment: No permit shall be issued without the payment of all fees prior to the tenth business day before the scheduled event.
1. Prior to issuing the permit, the city shall deliver to the applicant, via email or other methods, an invoice detailing all costs including the application fee, facility fees, and cost recovery fees.
2. Any facility use fees paid at the time of application shall be credited towards the overall fee total for the issuance of a special event permit. If the total amount exceeds the city cost recovery fees paid in advance, the applicant shall pay the unpaid portion of the invoice. If the amount is less than the application fees paid prior to issuance of the permit, then the remaining amount shall be returned to the applicant.
3. In the event force majeure prevents the event from occurring, the cost recovery fees may be refunded to the applicant or applied to a future event.
4. Application fees and deposits are nonrefundable.
5. Approved special events which are to occur for more than four (4) total days may, upon request, have a payment schedule included in use agreement whereby fees for the event may be broken out into scheduled payments according to the following:
a. Scheduled payments shall occur no less frequently than on a monthly basis.
b. The days an event is to be held shall be identified as to which days are tied to each scheduled payment.
c. Days for the event shall be considered confirmed reservations upon payment of the scheduled payment to which that day is tied.
d. Site or facility reservations for an event shall be in a “hold” status for all days not paid for under the payment schedule.
e. In the event a subsequent event application or reservation request is submitted for a date on hold, the applicant for the event shall have two (2) business days from the date of notification from the city to make full payment for that day to confirm the reservation or forfeit the day or days requested by the subsequent application or reservation. A confirmation payment for a day or days under this subsection shall be applied towards the scheduled payment in which that day or days were tied. (Ord. 2023-017, 8-31-2023)